Property Management

Need help with your taxes this season?

Save some time and take care of your taxes easily with SimplifyEm Property Management Software.  With SimplifyEm, landlords and property managers can track their properties, tenants, leases, income, expenses, and get done-for-you tax reports that include the Schedule E and 1099s.

SimplifyEm automatically fills out the Schedule E for you when it’s tax season.  How it works is throughout the year, you’ll enter in all of the income and expenses on your properties, then when it’s time to generate the Schedule E, SimplifyEm adds everything and categorizes all of the items according to the IRS guidelines.  No need to manually calculate and tally the numbers, the Schedule E can be generated in seconds.  If you need to make adjustments, you can simply edit any transaction and the Schedule E would automatically get updated.  Before generating the Schedule E, you can see a full view of all of the income and expenses on each property for each IRS category.  No more switching back and forth between spreadsheets or papers because now you’ll have it all in one view.  You can also add insurance, mortgage interest, other interest and property taxes to it.  SimplifyEm provides unlimited document storage so saving all of your receipts and invoices in one place allows you to easily find files from any time period.  SimplifyEm can keep track of different property ownership.  If you own properties under your name or different companies or manage for other owners, then SimplifyEm can generate a Schedule E for each entity or owner.

SimplifyEm also generates 1099-MISC and 1099-NEC forms.  When managing properties for other owners, the 1099-MISC is for owners who received income on their properties.  For any vendors that were paid more than $600 or more in a year, a 1099-NEC is issued to them.  Both 1099 forms are automatically populated by the system and allows you to print, email, and e-file in bulk with one click saving you hours.  When using both of these forms, a 1096 form is required for a cover sheet.  A 1096 form shows the total of all of the 1099s added up and SimplifyEm generates this form for you as well.  If you have an accountant, you can add them as a sub-user and they can also look at any receipt, report or generate these tax reports themselves.

SimplifyEm also has rental advertising, e-signature for online applications and leases, tenant screening, automated emails of notices that include rent reminders, rent receipts, late rent notices, texting, online payments, portals, renter’s insurance, vendor management, maintenance requests and work order tracking, bank tracking and so much more!  SimplifyEm is an all-in-one software to manage your properties.  SimplifyEm has been in business for seventeen years now and has over 150,000 happy customers.  All SimplifyEm customers get free, unlimited and U.S. based live training to help set up and get your questions answered.  Let SimplifyEm make it easier for you this tax season and the whole year.  Try SimplifyEm today with a 15 day free trial. 

Do you wish there was an easier way to manage your rental properties?

Now there is, SimplifyEm Property Management Software makes it simple.  Made by real estate professionals and made for landlords, real estate investors and property managers with no accounting experience.  SimplifyEm is an all-in-one software solution that is user friendly and covers everything for property management including accounting, leasing and communication.

SimplifyEm tracks all of the income and expenses on your properties.  Income can be recorded, imported via downloading transactions from your bank account or automatically entered by the system via online rent payments.  The system can auto withdraw the tenant’s rent every month on their due date.  This reduces late rent and tenants never have to life a finger.  They can simply set it and forget it.  Expenses can be tracked and the receipts and invoices can be attached to the transactions.  Tracking receipts and invoices will help you stay better organized for tax season.  SimplifyEm has built in tax reports including the Schedule E.  The system automatically fills in the Schedule E and in under a minute, you can use it for taxes.

When it comes filling a vacancy, SimplifyEm handles it all.  SimplifyEm is integrated with the biggest brands in real estate including Zillow, Trulia, Rents.com and RentPath totaling over twenty sites for marketing.  All of the leads from these sites are saved in SimplifyEm and you can see their information and messages to follow up.  SimplifyEm also has tenant screening, online applications and leases streamlining the whole leasing process.  You can eliminate paper applications and leases and manage them online where everyone can e-sign.  You an also collect your application fee and security deposit online too.

Communication with tenants can be challenging.  SimplifyEm property management software makes it easier with automated notices and allowing you to email and text tenants in the software.  You can also create your own templates and send messages in bulk to all tenants.  All communication is saved to the tenant file so you can easily review the history and know where you left off with each tenant.  Automated notices include rent reminders, late rent notices and rent receipts saving you time.

SimplifyEm’s customer support team would be happy to help you setup your account with the free, unlimited training and world class live phone and email support.  Take your rental business to the next level in 2023 and sign up for a free 14 day trial and test it out yourself (no credit card required).

Do you wish there was a better way to track maintenance requests and work orders?  Now there is, SimplifyEm Property Management Software makes it easy and simple.

SimplifyEm has portals for tenants, owners and vendors.  Portals provide a self service system that eliminates the unnecessary back and forth communication and improves response times.

The process of tracking a maintenance request is as follows.  Tenants submit maintenance requests via the tenant portal.  The property manager gets notified via email of the new maintenance request then assigns it to a vendor.  The vendor gets notified via email and starts on the work order right away.  Tenants and vendors can add pictures and detailed notes.  All communication is saved and can be viewed at a later time.  Once the vendor completes the work, the vendor can mark the work order as resolved in the portal.  The tenant can also mark the work order as resolved in the portal.  Once the work is completed, the property manager closes the work order and pays the vendor online or prints a physical check via SimplifyEm.  This whole process is streamlined and saves property managers and landlords a lot of time every year.  Portals also provide a professional experience that everyone can enjoy.

SimplifyEm can prioritize the work orders so the most urgent ones are completed first.  Recurring items can be automatically scheduled daily, weekly, monthly or yearly.  A calendar is available in SimplifyEm to see all of the maintenance requests and work orders for the month, week or day.  Employees or assistants can be invited as sub-users and help with the workload, communication and coordination.  Property managers can keep track of the progress of each work order and can run reports for any time period to see the maintenance and repairs done for a specific property or unit.

SimplifyEm not only can help with keeping track of maintenance requests and work orders, but SimplifyEm can also help with vendor management.  SimplifyEm can keep track of all vendor contact information and all expenses, repairs and maintenance tied to specific vendors.  Vendors can get paid via the online payment system or by a physical check that SimplifyEm can generate.  When tax season comes around, SimplifyEM can automatically generate 1099 tax reports for each vendor inputting their correct information.  Property managers can then print, email and e-file the 1099 reports.  E-filing is sa great way to eliminate paperwork and increase productivity as all 1099s can be e-filed with one click.

SimplifyEm is a true all-in-one property management software for managing properties.  SimplifyEm keeps track of all income and expenses, tenant and lease tracking, mass text and email of notices, renter’s insurance, manage bank accounts, create rental listings, send online applications and leases, run tenant screening reports, and generate over 20 reports including the Schedule E for taxes.

SimplifyEm provides free, unlimited customer training and world class live phone and email support.  Take your rental business to the next level and sign up for a free 14 day free trial and test it out yourself (no credit card required).

Need a new tenant?  Below is an easy step by step process that explains how to find a tenant and fill a vacancy easily.

First, let’s discuss the old way.  The old way was to list the property online one by one, use paper applications, paper lease agreements, and collect paper checks for the security deposit and rent.  The old way is time consuming and burdensome.

The new and easy way to fill a vacancy is to have an online program that has all of these features and saves everything online so you can eliminate paper.  This all-in-one program is SimplifyEm Property Management Software.  It’s user friendly and easy to use.

When your property is ready to be listed online, it’s best to list to as many sites as you can so you can receive a lot of leads in little time.  SimplifyEm integrates with the Zillow network, Rentpath network, Apartments.com network and Craigslist totaling over twenty sites to list at with one click.  When someone is interested in a property, they would fill out an interest form on the listing and the leads would be collected in SimplifyEm for review.  The next step is to review the lead information and send online applications.

Online applications makes it easy for everyone to sign online in seconds.  SimplifyEm provides a lot of different options.  The first option is to create a generic rental application for a specific property or unit.  This generic application can be posted online on any rental advertising website.  Prospective tenants can apply right away.  The second option is to create a generic rental application for a website.  This would be best if someone wants to get on a waitlist for any properties available.  The last option is to send an application directly to the tenant via email.  All of these options makes it convenient for anyone to apply online.  Lastly, SimplifyEm allows the property manager to collect their application fee online and that gets deposited directly into their bank account streamlining their process even more.

After receiving and reviewing applications, the next step is to run tenant screening reports.  SimplifyEm provides many reports including background check, credit check, social security validation, eviction, income verification, and employment verification.  One of the great things about SimplifyEm’s tenant screening is that property managers get the reports within minutes and can find the right tenant quickly.

Once you find the right tenant, the next step is to sign the lease agreement.  SimplifyEm has built-in state-specific lease agreements that can be signed online by both the property manager and the tenant.  Property managers can also collect the security deposit online along with the signed lease agreement.  The security deposit would get deposited directly into the property manager’s bank account.

Once the tenant signs the lease agreement and pays the security deposit, then it’s time to onboard the tenant.  The property manager can invite the tenant for a tenant portal that includes online payments, ability to view notices and submit maintenance requests.  Online payments are convenient for everyone and it’s easy to sign up.  A tenant portal minimizes the back and forth in communication and all of the history is saved for everyone to view.

Save a lot of time this year and sign up for SimplifyEm.  Simplifyem provides free, unlimited training to all customers and free live phone and email support to you, tenants and vendors.  Take your rental business to the next level and get a free two week SimplifyEm trial here (no credit card required.)

Is it difficult staying on top of the books every month?  Keeping track of who’s paid rent and who hasn’t?

It all starts with the property management business model.  The business model is to collect rent in the beginning of the month, process invoices and pay owners and vendors in the middle of the month, then reconcile bank accounts at the end of the month.  All of this can be done in an organized manner in SimplifyEm Property Management Software.  SimplifyEm makes it easy even if you have no accounting or little property management experience.

To collect rent at the beginning of the month, you can link your bank accounts to collect rent rent online via ACH or credit or debit card.  SimplifyEm can auto withdrawal rent every month based on the due date and amount set up on the tenant’s lease terms.  When rent gets collected online, the system automatically records rent as paid saving you time on data entry.  Reports can be run to see when the payment processed, withdrew and deposited in your bank account.  A rent roll report can be generated that shows the totals of rents due and collected.  Late rent reports can be ran to see who is late and how much still needs to be collected.  For any tenants that have not paid, late fees can be added to the tenant’s balances and late rent notices can be sent.  The system automatically populates the notices with each tenant’s information and due balance.  The late rent notices can be sent via email, text and published to the tenant portal.  In case you need to bring the tenant to court, the system also has a full payment history report that shows all of the payments and reflects any due balances.

The next step in the property management business model is to process invoices and pay owners and vendors.  Expenses can be easily entered in like a spreadsheet and tied to a property, unit, tenant and vendor.  Receipts and invoices can also be uploaded to each expense.  The owners and vendors can be paid via ACH using online payments or by printing a physical check.  SimplifyEm supports blank check stock and pre-printed checks.

The last step is bank reconciliation.  Instead of reconciling by pen and paper every month, it can be done online and in one place.   All payments and checks would appear on one page making it easy to select items that cleared.  Reconciling bank accounts minimizes any accounting mistakes or human errors.

SimplifyEm has more reports including the Schedule E and 1099s for taxes.  The Schedule E will automatically populate all of the income and expenses entered in and the 1099s would be generated for your owners and vendors.  The 1099s can be printed, emailed and e-filed.

SimplifyEm offers free, unlimited, one-on-one training for each customer.  If you need help, a product specialist can walk you through the steps and answer any questions.  As a SimplifyEm customer, you’ll also receive free live phone support, email and text message support.  Get a free two week trial here (no credit card required).

 

Tenants in Louisiana – What happens if you have made improvements to the rental property? Will you be paid by the landlord for it? Here are guidelines for tenants in Louisiana if improvements are made.

At the termination of the lease, absent a contrary agreement, improvements, attachments or additions made by the tenant to the property are dealt with as follows:

The tenant may remove his/her improvements if he/she restores the property to its former condition. If the tenant fails to remove the improvements, then:
A) The landlord may pay the tenant for the cost of the improvements or for the enhanced value of the leased thing—whichever is less.
B) The landlord may demand that the tenant remove the improvements within a reasonable time and restore the property to its original condition.

If the tenant fails to remove the improvements, the landlord may:
•Remove the improvements and restore the property to its former condition at the expense of the tenant.
•Acquire the improvements without any obligation to reimburse the tenant.

Source: Louisiana landlord and tenant guide.