Features

Property Management Software for Apartments vs Condos vs Commercial Units: What’s the Difference?

Filed Under: Business Management, Features, Property Maintenance, Property Management, Property Management Software, Tenant Management

Not all properties are managed the same way—and not all software is built to handle every property type equally well. Whether you’re managing an apartment building, a self-managed condo association, or a handful of commercial spaces, the tools you use need to match your operational and reporting needs.

This article breaks down the differences between managing apartments, condos, and commercial units—and how software like SimplifyEm, built for long-term residential property management, can still support HOAs and small commercial portfolios with ease.

Key Differences in Property Management Software for Apartments, Condos, and Commercial Properties

Apartments – Lease-Driven Residential Management

Managing apartments means focusing on tenants, lease cycles, and rent collection. These properties often have:

High tenant turnover
The need for lease renewals and rent reminders
Frequent unit-level maintenance
Automated late fees and recurring charges

Condos – Association-Focused and Owner-Driven

Condominium management usually involves working with owners and HOA boards rather than tenants. Key needs include:

Monthly or quarterly HOA dues
Shared area maintenance
Document sharing (rules, CC&Rs, financials)
Transparent communication with board members and owners

Commercial Units – Complex Lease Terms and Vendor Coordination

Commercial property managers deal with unique challenges like:

Triple Net (NNN) leases, CAM charges, and rent escalations
Managing tenants like offices, retail, or warehouse users
Suite-level reporting and lease abstraction
Vendor coordination for long-term contracts

Software Requirements for Each Property Type

Property Management Software: SimplifyEm’s Strength in Residential, HOA & Light Commercial Use Cases

Best-Fit: Long-Term Residential Property Management

SimplifyEm is purpose-built for landlords and property managers overseeing long-term residential properties. Ideal for:

Apartments, single-family homes, duplexes, and multifamily units
Lease tracking, rent collection, recurring charges
Automated late fees, rent reminders, and GL-level financial reporting

Explore all residential features

HOA and Condo Managers Use SimplifyEm for Simplicity

While SimplifyEm is not an HOA-specific system, many small condo associations and self-managed HOAs use it due to:

Easy dues tracking and payment collection
Common area maintenance and service requests
Owner communication via message templates
No steep learning curve or high costs

Small Commercial Portfolios Can Use It—With Caveats

SimplifyEm isn’t built for institutional commercial portfolios, but many users with 5–30 commercial units use it successfully thanks to:

Custom fields for rent escalations or utility charges
Basic GL accounting and suite-specific rent tracking
Vendor tracking for maintenance and compliance

If you need CAM reconciliation, lease abstraction, or complex escalations, a commercial-specific platform may be better.

One Dashboard for Mixed Residential + HOA or Commercial

SimplifyEm offers flexibility to manage mixed portfolios with:

Custom property types, tags, and reporting filters
Combined rent rolls and owner statements
Role-based access for different types of stakeholders

FAQs – Using Property Management Software for Mixed Portfolios

Can I manage condos and apartments in the same system?
Yes. SimplifyEm lets you manage both through configurable fields and tags. You can track rent, HOA dues, and communication in one place.
What does SimplifyEm offer for HOA and small commercial portfolios?
For small HOAs: dues tracking, messaging, and shared maintenance. For commercial: rent tracking and suite-level customization.
Is SimplifyEm ideal for retail/industrial properties?
Not for large-scale use, but for small portfolios or single-building commercial managers, it’s a cost-effective and easy-to-use option.
What are the limitations for commercial lease tracking in SimplifyEm?
SimplifyEm does not support lease abstraction, CAM reconciliations, or advanced percentage rent modeling.

Final Thoughts: Choosing the Right Property Management Software for Your Property Type

Each property type has unique management needs:

Apartments need tools for tenants, leases, and maintenance.
Condos/HOAs need dues tracking, document sharing, and owner communication.
Commercial properties require advanced lease and financial handling.

SimplifyEm is the right choice for long-term residential management and is often used by small HOAs and commercial portfolios because of its simplicity, flexibility, and value.

Try SimplifyEm free

Top 10 Rental Property Management Software Tools for 2025 (Ranked & Compared)

Filed Under: Business Management, Features, Property Maintenance, Property Management

Whether you’re managing a single-family home or a growing portfolio of rental properties, the right property management software can save you hours each week and help you stay organized, profitable, and compliant. In 2025, software options for landlords and property managers continue to evolve—some built for DIY simplicity, others designed for professional-grade accounting and communication.

This article compares the 10 best rental property management software tools for 2025, with rankings based on affordability, features, scalability, support, and ease of use. Whether you’re starting with one unit or managing hundreds, there’s a platform that fits your needs.

What to Look for in Rental Property Management Software

Essential Features for Landlords and Mid-Sized Managers

Rental property software should help you:

Collect rent online (ACH, card, or cash-based payments)
Screen tenants with background and credit checks
Manage leases and renewals
Handle maintenance requests and tenant communication

Platforms like SimplifyEm check all these boxes while offering tools you can grow into.

Full Accounting and Reporting Capabilities

Some platforms stop at rent tracking. Others, like SimplifyEm, offer full general ledger accounting, income and expense reports, and tax-ready exports—ideal for mid-sized property managers who need professional reporting.

CRM and Communication Tools to Scale

As you grow, it’s critical to manage interactions with tenants, prospects, and owners. Look for built-in CRM tools to handle follow-ups, automate reminders, and centralize communication.

Customer Support That Actually Helps

Good support prevents costly mistakes. Phone, chat, and email support, like what SimplifyEm offers, is a must—especially for landlords who wear multiple hats.

Start Simple, Scale When You’re Ready

Platforms like SimplifyEm allow you to start with just the features you need today. When you’re ready to grow, you already have access to full GL accounting, CRM, and automation tools. No migration. No re-training.

Top 10 Rental Property Management Software Tools for 2025

1. SimplifyEm – Best for Landlords and Mid-Sized Managers Who Want to Scale Efficiently

Best For: Landlords and property managers with 1–500+ units

Overview: SimplifyEm is designed for both small landlords and growing property managers. You can start simple (rent tracking, reminders, screening), then scale into full CRM and general ledger accounting as your business grows.

Pros:

Flat-rate pricing from $25/month (no per-unit fees)
Full GL accounting, built-in CRM
Online rent collection, late fee automation, recurring charges
Phone, email, and chat support
Premium features available without forced upgrades

Cons:

No advanced marketing syndication (not critical for most)

🔗 See pricing

2. AppFolio – Best for Larger Portfolios and Mixed Asset Classes

Best For: PMs managing 200+ units

Overview: AppFolio is a robust platform with strong automation and reporting. It offers advanced tools, but comes with a steeper learning curve and pricing model.

Pros:

Strong mobile app
Advanced automation and dashboards
Owner portals and maintenance tracking

Cons:

$298 minimum monthly spend
May require onboarding support

3. Buildium – Best for Associations and Traditional Managers

Best For: Property managers overseeing residential or HOA portfolios

Pros:

HOA tools, budgeting, and accounting
eLeasing, resident portals
Scalability for 50+ units

Cons:

Per-unit pricing
Support prioritization varies by tier

4. TurboTenant – Best Free Tool for DIY Landlords

Best For: Landlords managing 1–5 units

Pros:

Free for landlords
Online applications and screening
Lease templates included

Cons:

Monetizes tenants
No built-in accounting
Email-only support

5. Avail – Best for Lease Customization and Screening

Best For: Landlords who want local lease templates and tracking

Pros:

Free tier available
Lease builder with local clauses
Maintenance request system

Cons:

Basic financial tools
Limited scalability

6. RentRedi – Best Mobile App for Small Landlords

Best For: Tech-savvy landlords with mobile-first workflows

Pros:

Intuitive app for both landlord and tenant
Accepts ACH, credit card, and cash via PayNearMe

Cons:

$19.95/month (annual commitment)
Reporting more suitable for smaller portfolios

7. TenantCloud – Best for Automation on a Budget

Best For: DIY landlords with 5–20 units

Pros:

Free tier with optional paid upgrades
Custom branding, invoicing, maintenance requests

Cons:

Learning curve
Limited support at free tier

8. DoorLoop – Best for Speed and Modern Design

Best For: Landlords who value fast UI and feature-rich software

Pros:

Fast setup
Full-feature dashboard (rent, maintenance, reports)

Cons:

Per-unit pricing
Best suited for PMs with 50+ units

9. Hemlane – Best for Hybrid Local-Remote Management

Best For: Out-of-state investors

Pros:

Hybrid property manager coordination
Leasing and repair coordination included

Cons:

High pricing for premium tiers
Niche use case

10. Rentec Direct – Best for Basic Bookkeeping and Reports

Best For: Bookkeeping-focused landlords

Pros:

Accounting-focused interface
Strong QuickBooks alternative

Cons:

Less modern interface
Traditional-style tenant portals

Comparison Table: Which Rental Software Fits Your Needs?

How to Choose the Right Property Management Software in 2025

Are You Managing 1 Property or 100?

Start with your unit count. If you’re just getting started, you want a tool that’s intuitive and easy to set up. But if you’re growing, you need a solution that includes CRM, full accounting, and multi-user permissions.

Do You Need Full Accounting or Just Rent Collection?

Rent collection is great—but eventually you’ll need GL-level accounting, owner statements, and tax reports. SimplifyEm provides this out of the box, even if you only start with 5 units.

Why SimplifyEm Works for Both New and Growing Managers

Unlike tools that lock key features behind unit minimums, SimplifyEm lets you use only what you need today—then scale to full functionality later. No painful migrations.

FAQs About Rental Property Management Software

What is the best rental software for a small portfolio?
SimplifyEm and TurboTenant are great for 1–20 units. SimplifyEm wins if you need accounting.
Can I scale my business with property management software?
Yes—especially with platforms like SimplifyEm and Buildium that support CRM, accounting, and automation.
What features do mid-sized property managers need?
- General ledger accounting
- CRM and communication tracking
- Support for multiple users and properties
How is SimplifyEm different from enterprise platforms like Yardi?
SimplifyEm offers enterprise-grade features with no per-unit pricing, ideal for growing teams who want simplicity + power.
Final Thoughts: What’s the Best Property Management Software in 2025?
Choosing the right rental software depends on your size, goals, and need for scalability. If you’re a landlord or property manager looking for:
- Flat-rate pricing
- Ease of use<
- Full functionality when you’re ready for it
- Real human support
Then SimplifyEmis a smart choice for 2025 and beyond.

📍Explore pricing

Sources:

https://www.sba.gov/business-guide/manage-your-business/finances

https://www.nmhc.org/research-insight/

SimplifyEm vs TenantCloud: Which Property Management Software is Best for You in 2025?

Filed Under: Business Management, Features, Property Maintenance, Property Management, Property Management Software, Tenant Management

Note: For latest information on TenantCloud feature set and capabilities please contact TenantCloud

Property management software has become essential for landlords and property managers looking to streamline operations, improve tenant relations, and stay on top of finances. Two popular solutions in 2025 are SimplifyEm and TenantCloud—each offering distinct approaches to property management.

Whether you’re a small landlord managing a few units or a mid-sized property manager overseeing a growing portfolio, choosing the right software can make all the difference. This side-by-side comparison will help you decide which platform best suits your needs.

Quick Comparison Table of SimplifyEm and TenantCloud

Here’s a snapshot of how SimpifyEm and TenantCloud stack up:

SimplifyEm Overview

SimplifyEm is built for property managers and landlords who value simplicity, transparency, and flexibility. Whether you’re managing 5 units or 500, SimplifyEm lets you use only the subsystems you need—like rent tracking, tenant management, or maintenance—without unnecessary complexity.

Key Strengths:

Transparent flat-rate pricing starting at $25/month.
Full accounting suite: General Ledger, Chart of Accounts, Journal Entries.
Integrated online rent collection.
Efficient maintenance management.
WOW Customer Support via phone, email, and chat.
Scalable for small landlords and mid-sized property managers.

Learn more about SimplifyEm’s features
SimplifyEm Pricing
Contact Support

TenantCloud Overview

TenantCloud offers a cloud-based, flexible platform designed for landlords and property managers who prefer a modular, customizable solution. With a freemium model, users can start for free and add features as their needs evolve.

Key Highlights:

Tiered plans with optional add-ons.
Modern, customizable interface.
Basic accounting tools with QuickBooks Online integration.
Tenant portal supporting online payments.
Maintenance request management with service bidding.
Integration options for expanded functionality.

Feature-by-Feature Comparison

Pricing

SimplifyEm: Flat-rate pricing includes all core features.
TenantCloud: Free basic plan; advanced features require paid tiers or add-ons.

Ease of Use

SimplifyEm: Intuitive interface—activate only what you need.
TenantCloud: Customizable but may involve a learning curve.

Accounting Functionality of SimplifyEm vs TenantCloud

SimplifyEm:
Offers a comprehensive accounting system tailored for property management:
- General Ledger (GL) for tracking all transactions.
- Customizable Chart of Accounts.
- Journal Entries for precise financial adjustments.
- Automated rent charges, late fees, and real-time payment tracking.
- Owner statements, expense tracking, vendor payments, bank reconciliation.
- 1099 tax reporting.

No need for third-party accounting software—everything is built-in.

TenantCloud:
Basic income and expense tracking. For advanced accounting, integration with QuickBooks Online is required.

CRM Functionality of SimplifyEm vs TenantCloud

SimplifyEm:
Integrated CRM tools designed to manage tenant, owner, and vendor relationships:
- Centralized contact management.
- Automated reminders for leases, payments, and maintenance.
- Communication logs, task management, document storage.
- Integrated email & SMS via Communication Hub.
- Custom notes and alerts to personalize tenant/owner interactions.
TenantCloud:
Provides basic contact management and messaging through the tenant portal but lacks a full CRM suite.

Online Payments of SimplifyEm vs TenantCloud

SimplifyEm: Fully integrated rent collection and reporting.
TenantCloud: Tenant portal-based payments with varying options by plan.

Maintenance Management of SimplifyEm vs TenantCloud

SimplifyEm: Simple work order tracking and vendor coordination.
TenantCloud: Maintenance request system with service bidding.

Customer Support of SimplifyEm Vs TenantCloud

SimplifyEm: WOW support—phone, email, and chat for all users.
TenantCloud: Support depends on subscription level.

Who Should Choose SimplifyEm?

SimplifyEm is perfect for:

Small landlords wanting simplicity and flexibility.
Mid-sized managers needing full accounting, CRM, maintenance, and tenant management.

Those who appreciate transparent pricing and responsive customer support.

Who Might Prefer TenantCloud?

TenantCloud fits:

DIY landlords looking for a free or low-cost starting point.
Users who enjoy customizing their software setup.

Property managers comfortable integrating third-party tools.

Conclusion

Both SimplifyEm and TenantCloud offer strong property management solutions in 2025:

Choose SimplifyEm for simplicity, full accounting, integrated CRM, transparent pricing, and top-tier support.
Choose TenantCloud if you prefer modular customization and a freemium entry point.

Your ideal choice depends on your portfolio size, desired features, and how hands-on you want to be with integrations.

Frequently Asked Questions (FAQs) on SimplifyEm TenantCloud Comparison

Does TenantCloud have full accounting features like General Ledger and Chart of Accounts?
TenantCloud provides basic accounting tools and integrates with QuickBooks for advanced needs.
Can I use SimplifyEm for just basic rent tracking?
Yes, SimplifyEm allows landlords to activate only the features they need.
Is TenantCloud really free?
The basic version is free, but advanced features require payment.
Does SimplifyEm offer a free trial?
Yes, SimplifyEm offers a trial period.
Which software has better customer support?
SimplifyEm offers phone, email, and chat support for all plans, while TenantCloud’s support varies by subscription.

Sources:

https://www.census.gov/housing/hvs/

https://www.hud.gov/program_offices/housing/mfh/mfhpm

SimplifyEm vs DoorLoop: Which Property Management Software is Right for You in 2025?

Filed Under: Business Management, Features, Property Management, Property Management Software

Note: For latest information on DoorLoop feature set and capabilities please contact DoorLoop.

Finding the right property management software can transform how you run your business in 2025. Whether you’re managing a handful of units or scaling to hundreds, choosing a solution that balances functionality, ease of use, and affordability is key.

Two popular options in today’s market are SimplifyEm and DoorLoop. Both offer valuable tools for property managers, but they cater to different needs and preferences. In this comparison, we’ll explore how each platform supports property managers—and why SimplifyEm stands out for those seeking powerful features without unnecessary complexity.

Quick Comparison: SimplifyEm vs DoorLoop

Designed for Property Managers: Focused vs Flexible

SimplifyEm is purpose-built for small to mid-sized property managers (up to a 1000 units), focusing on residential rental management. It delivers enterprise-level functionality in a user-friendly package, helping property managers streamline daily tasks without a steep learning curve.

DoorLoop offers flexibility for managing residential, commercial, HOA, and mixed-use properties. Its broad approach is ideal for those needing a customizable platform that adapts to various property types.

Ease of Use and Quick Setup

SimplifyEm lives up to its name by offering a straightforward, intuitive interface. Property managers can get started within hours—no technical expertise required. Features like automated reminders, accounting, and online payments are ready to use out-of-the-box.

DoorLoop provides a clean, modern interface with customizable workflows. It’s designed for users who prefer tailoring their experience, though some features may require initial configuration depending on the selected plan.

Pricing Transparency and Value

With SimplifyEm, what you see is what you get. Pricing starts at less than $25/month, and core features—like accounting, CRM, and online payments—are included without forcing upgrades.

DoorLoop uses a tiered pricing model, offering flexibility based on business size and feature needs. While this allows property managers to choose a plan that fits, certain advanced features are reserved for higher tiers.

Explore SimplifyEm’s transparent pricing here.

CRM and Communication Tools

SimplifyEm includes a robust CRM and its signature Communication Hub, allowing property managers to:

Automate tenant and owner follow-ups
Send bulk emails and SMS messages
Track conversations in one place

These tools come standard, helping managers improve tenant relations without extra costs.

DoorLoop also provides CRM capabilities, which expand depending on the chosen plan. Its CRM supports lead tracking and tenant communication, ideal for managers who want flexibility in how they manage interactions.

Learn more about SimplifyEm’s CRM and communication features.

Accounting and Financial Management

SimplifyEm offers full General Ledger (GL) accounting, trust accounting, owner statements, and QuickBooks integration—ensuring compliance and financial clarity for property managers of all sizes.

DoorLoop includes accounting features with seamless QuickBooks integration, making it easy for managers familiar with that ecosystem to handle finances efficiently.

Online Payments Made Simple

With SimplifyEm, property managers can quickly enable ACH and credit card payments without needing a separate merchant account. Tenants can set up recurring payments, reducing late payments and improving cash flow.

DoorLoop also supports integrated online payments, providing tenants with flexible payment options through its partnerships.

Discover how SimplifyEm simplifies rent collection.

Customer Support

SimplifyEm is known for its Customer WOW approach, offering U.S.-based phone and email support. Whether it’s onboarding assistance or daily troubleshooting, property managers can count on personalized service.

DoorLoop provides customer support through email, chat, and a comprehensive resource center to guide users through setup and feature use.

Frequently Asked Questions (FAQs) on SimplifyEm Doorloop Comparison

Does SimplifyEm offer a free trial?
Yes, SimplifyEm provides a free trial so you can explore all features before committing.
How does DoorLoop’s pricing compare to SimplifyEm?
DoorLoop uses tiered pricing, while SimplifyEm offers transparent, all-inclusive pricing starting under $1/unit.
Can both SimplifyEm and DoorLoop integrate with QuickBooks?
Yes, both platforms support QuickBooks integration for streamlined accounting.
Which software is easier to set up for small property managers?
SimplifyEm is designed for quick, hassle-free setup without technical expertise.
Do both platforms support online rent payments?
Yes, both SimplifyEm and DoorLoop offer online payment options for tenants, including ACH and credit card payments.

Sources:

https://www.sba.gov/business-guide/manage-your-business/understand-property-management

https://www.hud.gov/program_offices/housing/mfh/hsgrent

Is Entrata Better Than SimplifyEm? See the 2025 Side-by-Side Comparison

Filed Under: Business Management, Features, Property Management, Property Management Software

Note: For latest information on Entrata feature set and capabilities please contact Entrata.

Choosing the right property management software in 2025 can make or break your ability to scale efficiently. While enterprise solutions like Entrata offer a robust ecosystem for large multifamily operators and student housing providers, SimplifyEm has emerged as a powerhouse designed specifically for small and mid-sized property managers—with features that rival the big players, minus the complexity.

In this article, we compare SimplifyEm and Entrata side-by-side across core areas like tenant management, CRM, accounting, online payments, and security, helping you decide which platform aligns best with your business.

Quick Comparison: SimplifyEm vs Entrata (2025)

Why SimplifyEm Works for Growing Property Managers

Although SimplifyEm is known for its simplicity and cost-effectiveness, it’s not a lightweight solution. It delivers enterprise-grade capabilities such as full GL accounting, CRM, online payments, and automated communications—but with a user-friendly interface tailored to small and mid-sized teams.

Unlike Entrata, which often requires dedicated onboarding teams, technical admins, and custom development for setup, SimplifyEm provides:

Minimal learning curve
No IT staff required
Quick setup in hours, not weeks
Instant access to features with no hidden layers

Whether you’re managing 20 or 500+ units, SimplifyEm scales with you—without forcing you to navigate through bloated menus or enterprise-only workflows.

Tenant Management: Powerful and Intuitive Entrata Vs SimplifyEm

SimplifyEm’s tenant management tools give you a complete lease lifecycle toolkit—from lease tracking and automated rent reminders to maintenance coordination and document storage.

Entrata is designed for large portfolios with complex workflows, but for smaller operators, it can be overly technical and require formal training to use effectively.

With SimplifyEm, you can:

Send automated reminders
Attach leases, inspections, and other tenant docs
Track rent, late fees, and delinquencies at a glance

Learn more about SimplifyEm’s tenant features.

CRM and Communication Hub: Enterprise Automation, Simplified Entrata vs SimplifyEm

SimplifyEm’s built-in CRM was developed to help property managers:

Track prospects and leads
Automate communication with tenants and owners
Send bulk messages through SMS, email, or both
Keep all conversations centralized with the Communication Hub

Entrata does offer a CRM, but it’s deeply embedded within its enterprise platform, requiring system configuration and time-consuming setup. SimplifyEm, by contrast, lets you start nurturing relationships from day one, using automation that’s intuitive, not intimidating.

Accounting Functionality: Full GL Power Without the Complexity Entrata vs SimplifyEm

SimplifyEm’s accounting suite offers:

General Ledger (GL) accounting
Trust accounting with bank reconciliation
1099 generation, owner statements, and tenant ledgers
Seamless QuickBooks integration

While Entrata’s accounting system is powerful, it caters more toward enterprise accounting teams with steep onboarding curves. SimplifyEm puts accounting power directly in the hands of owners and managers—no CPA needed to get started.

Online Payments: Simple, Fast, and Flexible Entrata vs. SimplifyEm

Rent collection is smoother with SimplifyEm:

Tenants can pay via credit card or ACH
No separate merchant account setup needed
Auto-pay and recurring payments supported
Payments sync directly to ledgers

Entrata supports robust payment workflows, but the setup is longer and more technical. SimplifyEm enables you to start collecting online rent in minutes—even if you’re just getting started.

Explore how SimplifyEm simplifies rent collection.

Security and Compliance: Enterprise Standards Made Accessible Entrata vs SimplifyEm

Security and compliance aren’t reserved for large corporations. SimplifyEm offers:

256-bit SSL encryption
PCI-compliant payment infrastructure
U.S.-based secure data centers
User role controls for staff and managers
Audit logs for transparent tracking

While Entrata also provides enterprise-grade security, it often requires IT involvement to configure access or customize data policies. SimplifyEm ensures you’re secure by default—without needing a tech team.

Frequently Asked Questions (FAQs) Entrata and SimplifyEm Comparison

Is Entrata good for small property managers?
Entrata is designed primarily for large-scale property managers, student housing providers, and enterprise-level portfolios. While powerful, it may be too complex and costly for small or mid-sized property managers without dedicated IT resources.
Does SimplifyEm offer features similar to enterprise software like Entrata?
Yes, SimplifyEm provides enterprise-level functionality—such as full GL accounting, CRM, trust accounting, and secure online payments—but in a simplified and more accessible format tailored to small and mid-sized property managers.
What makes SimplifyEm easier to use than Entrata?
SimplifyEm is built with simplicity in mind. There’s no need for custom onboarding or complex setups. You can start using features like accounting, CRM, and online rent collection right away, without specialized training or a dedicated tech team.
Can I try SimplifyEm before subscribing?
Yes, SimplifyEm offers a free trial so you can test all features before committing. Entrata, on the other hand, typically requires a demo with a sales team and does not offer a public free trial.
Is there a big pricing difference between Entrata and SimplifyEm?
Absolutely. SimplifyEm starts at under $1/unit, with transparent pricing listed publicly. Entrata requires a custom quote, which can vary significantly based on portfolio size, making it less predictable for smaller property managers.
Does SimplifyEm handle both ACH and credit card rent payments?
Yes, SimplifyEm supports both ACH and credit card payments and even allows recurring payments without needing a separate merchant account. It’s quick to set up and easy for tenants to use.
Can I switch from Entrata to SimplifyEm easily?
Yes. SimplifyEm offers customer support and data migration assistance to help property managers transition from other platforms like Entrata with minimal disruption.

Sources
U.S. Small Business Administration – Guide on Managing Rental Properties

HUD – Tenant Rights and Responsibilities

SimplifyEm vs. Yardi: Which Property Management Software Is Right for You?

Filed Under: Business Management, Features, Property Maintenance, Property Management Software, Tenant Management

Note: For latest information on Yardi feature set and capabilities please contact Yardi.

Selecting the appropriate property management software is crucial for efficient operations and tenant satisfaction. Two prominent solutions in the market are SimplifyEm and Yardi, each catering to different segments of property managers. Yardi offers two main products: Yardi Breeze, designed for small to mid-sized portfolios, and Yardi Voyager, tailored for large enterprises. SimplifyEm, traditionally favored by small property managers, has recently expanded its feature set to support mid-sized portfolios, introducing full General Ledger (GL) accounting and Customer Relationship Management (CRM) capabilities. This article provides an in-depth comparison to help you determine which software aligns best with your property management needs in 2025

Company Background of Yardi and SimplifyEm

SimplifyEm Overview

SimplifyEm is a web-based property management solution designed for small to mid-sized landlords and property managers. The platform offers features like property accounting, tenant management, lease tracking, bank reconciliation, maintenance scheduling, and vendor management.

Yardi Overview

Yardi offers two primary property management solutions:

Yardi Breeze: A cloud-based property management software suitable for companies of all sizes. It offers comprehensive tools for managing leasing, payments, maintenance, and accounting, helping landlords streamline their operations effectively.
Yardi Voyager: A comprehensive property management and accounting software designed for large portfolios. It offers features such as lease tracking, tenant services, and operational management, enabling property managers to streamline their workflow efficiently. Its cloud-based platform allows access from any device, enhancing flexibility for users.

Features Comparison of SimplifyEm and Yardi

Here is a quick comparison of the three products

Accounting Functionality of SimplifyEm and Yardi

SimplifyEm now includes full general ledger (GL) accounting, making it a powerful choice for both small and mid-sized property managers. The software supports:

Automated income and expense tracking
Bank reconciliation
Custom financial reports (P&L, balance sheet, cash flow)
1099 tax reporting for vendors
Audit trails for transaction history

It’s built to handle growing portfolios without needing a CPA to navigate the system.

Yardi Breeze includes solid basic accounting tools suitable for small portfolios. It offers:

Property-level accounting
Payment tracking
Limited customization of reports
Optional integration with Breeze Premier for advanced features

Yardi Voyager is designed for enterprise operations and includes robust accounting capabilities like:

Multi-entity financial management
Budgeting and forecasting
Advanced custom reports
Intercompany transactions
GAAP compliance

Voyager’s complexity, while powerful, usually requires training or accounting staff to implement effectively.

CRM Functionality Comparison of SimplifyEm and Yardi

SimplifyEm now includes a full CRM platform—a major enhancement for mid-sized managers looking to scale. Key features include:

Prospect tracking and lease pipeline management
Automated follow-ups for leads and tenants
Centralized contact history
Drip campaigns and lease renewal reminders
SimplifyEm Communication Center with all Email, SMS, Phone messaged handled from one place to individual and in bulk

This functionality helps property managers improve retention and reduce vacancies with minimal manual work.

Yardi Breeze provides basic communication tools, including:

Message templates
Email/SMS capabilities
Owner and tenant portals

However, it lacks robust CRM tools like lead tracking, automated workflows, or marketing funnels unless users upgrade to Breeze Premier or transition to Voyager.

Yardi Voyager includes a comprehensive CRM suite, often used by marketing and leasing teams. It integrates with property websites, call centers, and customer service platforms. While robust, Voyager CRM features often come at a premium and may require setup assistance from Yardi or consultants.

Pricing Breakdown of SimplifyEm and Yardi

SimplifyEm: Offers transparent pricing with various subscription plans to accommodate different portfolio sizes.

Yardi Breeze: Pricing is based on a per-unit, per-month basis, with costs generally ranging from $1 to $5 per unit.

Yardi Voyager: Pricing is customized based on the specific needs and scale of the enterprise.

Customer Support & Onboarding of SimplifyEm and Yardi

SimplifyEm: Provides email, text message, and live phone support, ensuring users receive timely assistance.

Yardi Breeze: Offers support resources, including an activity feed for tracking events and communications.

Yardi Voyager: Provides comprehensive support and training resources, though the complexity of the system may require.

Frequently Asked Questions (FAQs) on SimplifyEm and Yardi Comparison

What is the primary difference between Yardi Breeze and Yardi Voyager?
Yardi Breeze is designed for small to mid-sized property management companies, offering an intuitive and user-friendly interface for managing residential and commercial properties. In contrast, Yardi Voyager is tailored for larger enterprises with complex portfolios, providing advanced features and customization options to meet more intricate property management needs.
Can SimplifyEm handle accounting tasks for property managers?
Yes, SimplifyEm offers robust property accounting features, including accounts payable and receivable, bank reconciliation, and the ability to track recurring charges. These tools help property managers maintain accurate financial records and generate detailed reports.
Is there a mobile application available for SimplifyEm?
Yes SimplifyEm provides a mobile App that is available on Iphone and Android based phones. So you have full access to key tasks and data while you’re out of the office.
How does pricing compare between SimplifyEm and Yardi Breeze?
SimplifyEm offers transparent pricing with various subscription plans to accommodate different portfolio sizes, starting at $40 per month. Yardi Breeze operates on a per-unit, per-month pricing model, with costs generally ranging from $1 to $5 per unit, making it essential to assess your portfolio size to determine the most cost-effective option.
Does SimplifyEm offer tenant screening services?
Yes, SimplifyEm provides tenant screening services, allowing property managers to conduct background checks and assess potential tenants effectively.
Can I migrate from Yardi Breeze to Yardi Voyager as my business grows?
Yes, Yardi offers a migration path from Breeze to Voyager, facilitating scalability as your property management needs evolve. This transition allows you to retain your data and adapt to more advanced features as required.
What types of properties can be managed using SimplifyEm?
SimplifyEm is versatile and can manage various property types, including residential, commercial, and mixed-use properties, accommodating the needs of diverse property portfolios.
How does customer support compare between SimplifyEm and Yardi?
SimplifyEm offers email, text message, and live phone support, ensuring timely assistance. Yardi Breeze provides support resources, including an activity feed for tracking events and communications, while Yardi Voyager offers comprehensive support and training resources, though the complexity of the system may require more extensive training.

Sources:

NMHC 2023 Industry Technology Report

https://www.huduser.gov/portal/publications/rental-housing.html